Fee Invoicing, Receipts & Defaulters

Collect tuition fees via UPI, card, bank transfer, or cash. Generate GST-compliant PDF receipts, and track overdue fee defaulters with automated WhatsApp reminders.

Recording a Payment

Navigate to /tutor/fees/create or open a student profile and click Record Payment:

• Select the instalment being settled.
• Enter amount paid (supports partial payments).
• Choose payment mode: UPI / QR, Debit/Credit Card, Net Banking / NEFT, Cheque, or Cash.
• Add bank transaction reference or cheque number.

PDF Receipts & Numbering

Upon recording a payment, Tutor automatically issues a numbered, tamper-proof receipt (e.g. REC-2026-0189).

• Includes your coaching centre's legal name, logo, address, and GSTIN/Tax ID.
• Lists student name, batch, payment mode, amount in words, and outstanding balance remaining.
• Instant one-click PDF print or WhatsApp dispatch directly to the guardian's phone.

Tracking Defaulters & Overdue Dues

Late fee recovery is a major challenge for coaching institutes. Navigate to /tutor/fees/defaulters:

• Instantly filter students by days overdue: 1–15 days, 16–30 days, or 30+ days.
• View total unpaid dues grouped by batch or branch location.
• Optionally restrict student portal access or test card issuance for severely delinquent accounts.

Automated Due Reminders

Set automated payment reminder schedules at /tutor/settings:

• 3 Days Before Due Date: Friendly heads-up message with secure payment link.
• On Due Date: Instalment due notice.
• Overdue Follow-up: Gentle reminder every 7 days after due date until cleared.

Daily Collection Reports

Go to /tutor/fees/collection-report to see exactly how much cash, UPI, and online card payments were collected today, reconciled by counter receptionist.